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With your PIN and account number, you can now register to use this service. If you don't have a PIN number, please email royalties@cambridge.org
Royalties - Author FAQsGeneral Tax
UK Income Tax
UK VAT
Australian taxation
Payments
Statements
AuthorNet
Personal details
Other enquiries
General Tax'What payments should I report on my annual tax return?'You should declare any payments received in the tax year that you are reporting. For example if you report your taxes to HM Revenue & Customs, the tax year runs from early April to the following April. If you received a payment in April 2007, it is dated 30th April and should be reported in your 2007/08 tax return, even though the royalty earnings were from sales made January-December 2006. If you received an October 2007 payment, this should be reported in your 2007/08 tax return. If you are reporting your taxes outside the UK, the tax year usually runs from January to December. Therefore, if you received a payment in April 2007, you should declare this as part of your 2007 tax return, even though the royalty earnings were from sales made January-December 2006. Similarly, an October 2007 payment should be reported on your 2007 tax return. 'I need a 1099 form in order to complete my US tax return.'As a UK company, Cambridge University Press does not issue 1099 forms. Your annual royalties statement shows details of annual royalty earnings and payments and should be used in lieu. UK Income Tax'Tax should not have been deducted from my royalties'Under normal circumstances, Cambridge University Press is obliged to deduct tax from any royalty earnings resulting from sales made in the UK if the author resides overseas. Relief from such deductions may be applied for by submitting a tax exemption application form to HM Revenue & Customs (‘HMRC’ see below). Depending on the agreement between the UK and the author’s country of residence, full exemption, a reduced tax rate, or no exemption will be granted. An author or organisation that is a non-taxable entity in their country of residence (e.g. a charity) is not automatically granted UK tax exemption. 'How do I claim tax exemption?'To apply for relief from UK Income Tax you must complete an application form and send it to your local tax office. Further information and downloadable forms to apply for tax refief are available from the HM Revenue & Custom's website. If your country of residence is not listed, please email the Royalties Department to obtain a form. Please note that the Royalties Department cannot offer any advice on completion of the forms. If you need further assistance you should contact HM Revenue & Customs' Centre for Non-Residents directly:
If tax relief is granted, HM Revenue & Customs will provide us with a reference number and certificate for you. The certificate covers all titles on which you are paid royalties by Cambridge University Press. Tax relief is usually granted for an indefinite period (subject to you continuing to declare your tax in the same country), but occasionally a period is stipulated. If the certificate expires, it is your responsibility to re-apply for relief. 'How can I reclaim tax that has been deducted from my royalties?'If UK Income Tax has been deducted from a royalties payment made to you, a Certificate of Deduction of UK Income Tax will be enclosed with the payment. To reclaim the tax deducted, you should submit a copy of the certificate to HM Revenue & Customs at the following address:
Please note that Cambridge University Press cannot refund any tax deducted. 'I have moved to another country. Do I need to reapply for exemption?'Yes, unless you continue to declare your taxable income in your previous country of residence. 'Do I need to apply for tax exemption for each of my titles and for each publisher for whom I write?'One application covers all titles on which you are paid royalties by Cambridge University Press. If you write for another publisher, you cannot use the same tax relief reference number. UK VAT'I have registered/de-registered for VAT. What do I need to do?'If you have registered for VAT, you must notify us. We will then send you a VAT self-billing agreement, which you should complete with your VAT details, sign, and return to us. Once we have received your VAT number we will apply VAT, currently at 17.5%, to all royalty payments. Please note that in accordance with HM Revenue & Customs guidelines, the VAT self-billing agreement must be renewed annually. We will notify you when the agreement has expired, but if you fail to return the renewal form we will assume that you are no longer VAT-registered and VAT will not be applied to future royalty payments. If you have de-registered for VAT it is your responsibility, under the terms of the self-billing agreement, to inform us immediately in writing. 'I am VAT registered, but VAT was not included in my royalties payment.'If you wish to claim unpaid VAT, you should first contact the Royalties Department. We will then send you a VAT self-billing agreement, which should be signed and returned with your invoice for the unpaid VAT. On receipt of the invoice we will arrange for the VAT to be paid and for VAT to be added to future royalty earnings for the duration of the self-billing agreement. 'Does VAT apply to all royalty earnings?'Yes. If you are VAT registered VAT is calculated on gross royalty earnings, regardless of their origin. Australian taxation'Why have I had a deduction of 46.5% tax made from my royalties?'A deduction has been made because we have not received notification of your ABN or a signed declaration that you are a hobbyist. We are therefore obliged to deduct Australian Withholding Tax on all royalty earnings. Any Withholding Tax deductions are reported to the Australian Tax Office. Please refer any applications for Withholding Tax refunds to them. 'I have an Australian Business Number ('ABN') but you have deducted Australian Withholding Tax from my royalties. What should I do now?'You should report your ABN to the Cambridge Royalties Department at the earliest opportunity to avoid any further deductions. Please apply directly to the Australian Tax Office if you wish to claim a refund for the Withholding Tax already deducted. 'I am registered for Australian Goods & Sales Tax ('GST'), but it has not been applied to my earnings.'GST is only applied to your earnings once we receive your notification. We are not notified by the Australian Tax Office. If GST has not been applied to your earnings, you should send an invoice for the amount to the Cambridge Royalties Department, along with signed documentation stating that you are GST registered. Payments'I want royalty payments to be made into my UK bank account.'To arrange for royalty payments to be made directly into your UK bank account, please complete the online form available on AuthorNet. Alternatively, you can email your 6-digit bank sort code and 8-digit bank account number to the Royalties Department, quoting your royalty account number from the top of your latest statement. We will send you confirmation of receipt and all future royalties will be paid into the account until you inform us otherwise. Direct payments to UK bank accounts are made through BACS and can take up to four working days to reach your nominated account. 'I want royalty payments to be made into a non-UK bank account.'We can make payments into a non-UK bank account if the net payment due exceeds £75. Please note that the values on any royalties statements relating to such payments are shown in sterling and that any bank charges incurred by Cambridge University Press will be deducted from the payment value. If you wish for your royalties to be paid using this method, please complete the online form. 'In what currencies are you able to pay royalties?'Our standard methods of payment are sterling cheque, US dollar cheque, Australian dollar cheque, or direct BACS transfer to a UK bank account. We do not make any charges for payment of royalties using these methods. Alternatively, you may opt to have your royalties paid into a non-UK bank account (see above) in another currency, whereby payment is made in sterling and converted by your bank at its current rate of exchange. Charges are incurred for payment into a non- UK bank account. All US and Australian resident authors' accounts are initially set to pay by US dollar cheque and Australian dollar cheque respectively. Authors resident in the UK and the rest of the world are paid by sterling cheque, unless they have made alternative arrangements (e.g. provision of UK bank account details 'I want my royalty payments to be made to a third party.'There are three methods through which you can opt for your royalty payments to be made to a third party:
'I received a royalties payment last October, but nothing this October. Why?'You may not have received a payment in October because the balance due was below the £250 limit and has therefore been carried forward to next April. Royalty payments are made annually on 30th April each year and the payment is based on the preceding calendar year's sales. However, if more than £250 (or currency equivalent) has been earned between January and June, an interim payment is made in the October of the same year and deducted from the annual calculation made the following April. The resulting balance is the amount of royalties earned July to December. Payment dates are 30th April and 20th October respectively. 'What is the minimum payment value? Can I opt for it to be set at a different level?'The minimum payment value is set at £50/US$75/A$100 for all new authors. You may opt at any time for the level to be increased. This may be beneficial to you if, for example, it is not economical for you to cash a cheque because of the bank charges involved. Please email the Royalties department with a more appropriate minimum value if you wish to increase the level. 'Is it possible for Cambridge to hold payment of my royalties for tax reasons?'We cannot delay the payment of royalties in order for you to avoid tax. You may apply for a refund for any tax deducted by contacting HM Revenue & Customs (see 'How can I reclaim tax that has been deducted from my royalties?'). 'How is the exchange rate determined for the calculation of royalties?'The exchange rate used for the calculation of royalties in April is the average rate for the preceding calendar year. We apply the same method of exchange rate calculation year-on-year to ensure uniformity. Statements'Why didn't I receive a statement in April/October?'Statements are issued to all authors on April 30th each year, regardless of whether a payment is due or not. A statement will not be dispatched if your account is on hold. If you have not received a statement it may be for one of the following reasons:
If you are due an October payment you will only receive a statement with your payment if any tax or UK VAT has been applied. If you require a duplicate statement, please email the Royalties Department. Duplicate statements are also available from our AuthorNet website. 'I don't understand my statement.'If you require any assistance with your statement, please contact the Royalties Department directly, quoting your 7-digit author account number shown in the top left-hand corner of your statement. 'I am a taxable author, yet there was no Certificate of Deduction of UK Income Tax enclosed with my statement.'Although you are taxable, if tax has not been deducted from your royalties then a Certificate of Deduction of UK Income Tax will not be included with your statement. UK tax is only deducted from royalties from sales made in the UK. 'What is the PIN for at the top of my statement?'The Personal Identification Number (PIN) at the top of your statement, along with your Royalties account number, enables you to authenticate your AuthorNet account and choose your own password and memorable date for future access. If you require any further information about AuthorNet, please see 'What is AuthorNet?' above or email authors@cambridge.org. 'What is the account number for at the top of my statement?'The account number shown in the top left-hand corner of your statement is your unique reference that you should quote when contacting Royalties Department.. The account number enables members of the Royalties Department to access your personal details, payment method, and other information quicker and more accurately. You also need your Royalties account number (and PIN – see above) to authenticate your AuthorNet account. 'What information is included on the statement summary?'Your statement summary shows royalties information for the period defined in the top left-hand corner (from..to..). If titles are linked for advances and royalties have been earned, there will be figures shown in the transfers from title to title column. This will be shown as a deduction on one ISBN and the same value credited to the linked ISBN. The sum of the earnings for the linked titles is shown in the payments column. Any advances or unearned balances outstanding from the previous year are shown in the advances b/f column. Any earnings are then offset against the advances and, if any advance or outstanding balance remains, it is shown in the advances c/f column. 'There wasn't a cheque enclosed with my statement.'A cheque may not have been enclosed for the following reasons:
AuthorNet'What is AuthorNet?'AuthorNet is a dedicated website for Cambridge authors. It contains guidelines for submitting book proposals, information about the book production process and also a secure area for existing Cambridge authors to view their royalty statements, sales figures and order Cambridge books online with up to 40 percent discount. 'Where can I find my PIN/account number?'Your PIN and account number are located in the top left-hand corner of each page of your statement. See also 'What is the PIN for at the top of my statement?' 'I am a contributor and I don't have a PIN or account number. How can I obtain this information?'Some AuthorNet services are not currently accessible to authors or contributors who do not receive royalty payments. However, you may still take advantage of the many resources on offer without the need to log on (see menu options on the left-hand side of the AuthorNet website), such as:
'Can I offset AuthorNet book purchases with my royalties?'Royalty earnings cannot be offset against any book purchases. If you wish to place an order using your author discount, please email our Customer Services Department authors@cambridge.org or call +44(0)1223 326050, or fax +44(0)1223 326111. Personal Details'I have changed my address. Who should I inform and how?'If you wish to change your Royalties correspondence address, please send written confirmation by email, fax, or letter to the Royalties department at Cambridge University Press. 'I have moved abroad. How does this affect my royalty payments?'Firstly, you must notify Royalties so that we can ensure that any correspondence is sent to the correct address. If you have moved from the UK, you will automatically become liable for UK Income Tax on any royalties resulting from sales made in the UK. However, you may be able to obtain tax exemption by applying to HM Revenue & Customs (see 'How do I claim tax exemption?'). If you have moved to Australia, please read the section above on Australian taxation. You can also opt for your royalties to be paid in a different currency if this is more convenient for you. Please see 'In what currencies are you able to pay royalties?'. 'I have changed my bank details. What do I need to do?'If your royalties are paid into your bank account and you have changed your account details please notify Royalties Department immediately, either by fax or email, to avoid payments being made into the wrong bank account. Cambridge University Press cannot be held responsible for payments going astray if you have failed to notify us of changes to your bank account details. If you suspect that a payment may have already been made into the wrong account, please consult your bank initially. Sometimes payments are re-routed by the bank from the old account to the new one, especially if the account is still held with the same bank. We will always await confirmation that a payment has been rejected before reissuing, so it is essential that we hold the correct bank details for you. Other Enquiries'How many copies of my title have been sold to date?'For any sales information, please log onto AuthorNet or contact your editor directly. Sales fluctuate throughout the year and therefore the information provided should not be used as an indicator of anticipated royalty earnings. 'What discount as a Cambridge author/editor am I entitled to?'As a Cambridge author you may buy copies of the books, disks, videos, cassettes or CDs you have published with us at a discount of 40 percent off the UK price. This includes titles that you have written or edited, titles to which you are a contributor and titles in a series of which you are an editor. You may also buy copies of any other Cambridge title at a discount of 30 percent off the UK price. You are also entitled to a 20 percent discount off the individual subscription rate for the first year of any new subscription to a Cambridge journal. To place a discounted order, please email our Customer Services Department authors@cambridge.org or call +44(0)1223 326050, or fax +44(0)1223 326111. 'How do I place a book order?'You can now order online via AuthorNet, our dedicated website for Cambridge authors, using your account number and PIN number. Alternatively, you can order by phone on +44 (0)1223 326050, or fax +44 (0)1223 326111. Authors or contributors who do not receive royalty payments can still purchase books with authors discount if they email their order with details of the book/s they have contributed towards to authors@cambridge.org. If you wish to send your book to a third party, you should email our Customer Services Department authors@cambridge.org with your order and delivery address. Please do not change your address on AuthorNet for such purposes as doing so may result in royalties correspondence being sent to the order delivery address. Last updated: Tuesday, June 10, 2008 |
