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Cambridge English / English Language Teaching

4. Copyright

We are legally bound by copyright law to acquire permission for the reproduction of both text and visual material from other sources. This may include magazine or newspaper articles, articles on the Internet, photographs, songs or extracts from the Cambridge International Corpus.

You are responsible for supplying a list of copyright items along with the final manuscript. There is a template available for this list (Download, Word document, 23KB). A copy of each original source should be attached to the list, and the relevant extracts should be clearly indicated. If details of the third party material are incomplete it makes it difficult and sometimes impossible to obtain permission and without permission we cannot include copyright material. This can result in you having to supply alternative material at a late stage in production and can delay the publication of your book.

  • Complete the List document, entering the permissions required in the order that they appear in the manuscript.
  • Cite the manuscript unit / exercise number (page no.) in the first column.
  • Next, enter the title and author of the publication you wish to use.
  • In the third column enter the source of the original work, giving all possible details, i.e. ISBN, Volume Number, publication date, author's name, publisher's name (and address if not a mainstream Publisher). Newspaper and magazine articles must have the issue date, country of origin (if not UK) and the author; many newspapers also ask for the section of the paper.
  • Enter the page number(s) of the original material in Column 4.
  • In Column 5 indicate if the material is in its original form or whether it has been simplified, adapted or rewritten. Many copyright holders do not allow adaptation of original material and you should have contingency plans in case permission is refused for adapted material.

Music permissions can be extremely difficult and expensive to obtain. It may be possible to commission songs if it is desirable to include them in your work. Inexpensive cartoons are available on the Internet. Artwork and photographs can be commissioned, often for less than permission fees. All these alternatives could provide simple, less expensive solutions to copyright licences.